For painters and painting crews
A painting estimate
that looks as clean as your lines.
Rooms, coats, paint and prep separated clearly. Customers see exactly what they pay for - and you look like the pro crew.
Free to use - No signup - PDF + PNG
What you send
A one-page proposal clients actually read.
- Rooms and coats, clearly listed. Break down prep, paint, ceilings and trim so nothing is vague.
- Materials vs labor. Show paint allowance separately to avoid why-so-expensive calls.
- Valid-until urgency. Add an expiry date so quotes do not float for three weeks.
- Send from the walkthrough. Fill it while still at the house. Export and text it.
Proposal
Your Business
#4821
Prepared for Daniel Brooks
Project 2-bed interior repaint - walls and ceilings
Pre-filled — just change names and prices.
How it works
Three steps, two minutes.
Enter rooms and scope
Customer, rooms, prep work, coats and finishes.
Preview the proposal
Clean table with quantities, unit prices and totals.
Download and follow up
PDF for email, PNG for text. Signature line included.
Trade Guide
What to Include in a Professional Painting Quote
A trustworthy painting estimate hinges on surface preparation transparency and specific material specifications. Clients need to know whether the quote includes heavy drywall patching, sanding, caulking baseboards, and primer applications, or simply topcoat rollouts. State the exact paint manufacturer, product tier (such as Sherwin-Williams Emerald or Benjamin Moore Regal Select), sheen level (flat, eggshell, satin, semi-gloss), and guaranteed coat count to eliminate confusion over coverage quality.
Crucially, articulate work perimeter protocols and protection standards in your terms. Outline responsibility for heavy furniture moving, masking protocols for hardwood floors and fixtures, ventilation procedures, and daily site cleanup. Define touch-up warranty windows (such as a 30-day walkthrough guarantee) and payment structure (such as 30% booking deposit, 40% midway, 30% upon final customer walk-through).
Average Pricing & Benchmarks
Industry standard estimates (2026)Use these typical cost baselines to price your painting bids competitively and transparently.
| Service / Scope | Typical Range | Billing Model | Scope Details |
|---|---|---|---|
| Interior Wall Painting | $1.75 - $3.50 | Per sq ft of wall area | Includes standard hole filling, scuff prep & 2 coats premium latex. |
| Trim, Baseboard & Doors | $1.50 - $3.00 | Per linear ft / $75-$120 per door | Caulking, scuff sanding, 2 coats durable semi-gloss enamel. |
| Ceiling Painting (Flat White) | $1.00 - $2.00 | Per sq ft of floor area | Includes stain blocking spot prime & 1-2 coats dead flat white. |
| Exterior Siding Repaint | $2.50 - $4.50 | Per sq ft of siding | Power washing, scraping loose paint, primer & 2 weather-shield coats. |
Common questions
Can I list paint separately?
Yes - add a row like Paint and primer allowance with a fixed amount.
Does it calculate tax?
Yes. Set any tax percent, plus discount and deposit.
Do I need to install anything?
No. It runs in the browser - works on any phone or laptop.
Who purchases the paint: contractor or homeowner?
Most professional contractors purchase paint under trade accounts to guarantee product compatibility and discounts. Clearly state whether paint materials are bundled into the room rate or listed as a separate allowance.
How do I handle unexpected drywall rot or lead paint during prep?
Include a contingency note specifying that hidden water damage or pre-1978 lead paint stabilization falls outside basic prep and requires an authorized change order before remediation.
Ready to send your painting proposal?
Open the free editor — no signup. Download PDF for email or PNG for texting.
Create proposal now